Your Source for
Not-For-Profit and Association
Virtual Annual General Meetings
Full-Service Package Starting At
$845
We provide the perfect combination of services for your upcoming hybrid and virtual general meetings. We can help you meet your legal requirements and run a successful meeting by providing a full-service approach, from pre-meeting preparation to post-meeting reporting.
Your AGM Options:
Virtual AGM
All participants will attend exclusively through a fully secure digital channel that allows attendees to communicate with each other and participate in passing motions and voting. Virtual meetings must be in compliance with relevant legal requirements.
Hybrid AGM
If a fully virtual AGM isn’t possible, that’s okay. A hybrid AGM allows some participants to attend in-person and others to participate through a digital channel that still allows for seamless communicate and participation. A partially virtual meeting may be a viable alternative if by-laws do not permit virtual meetings.
Our Full-Service Approach Includes:
Pre-Meeting Preparation
Notice Distribution
Email: Take advantage of our modern communications system to securely send out First and Second Notice of Meetings.
Mail: We can provide cost-effecive mail-out packages if you have a requirement to do so.
Resource Preparation
Technical Setup
When we say no self-service required, we really mean it. We’ll ensure everything is set up and ready to go prior to the day of your meeting so you can focus on making positive changes for your community.
Set-up includes:
- Assignment of electronic proxies and proxy voting
- RSVP features
- Live motion and election polling
- Enterprise webinar technology
Rehearsal
Enterprise Webinar Technology
Proxy Management
In-Meeting Services
Attendee Verification
Real-Time Voting Results
Audience Participation
Live Support & Moderation
It can be hard to keep things on track and on schedule sometimes. Our team provides full administration and live support throughout the course of the virtual meeting. This includes attendee registration, audience moderation, voting administration and much more to keep things flowing smoothly.
On-Site Availability
Need us to help out on-site? Whether it’s AV set-up, technology glitches, or just the comfort of having us by your side, we’ll be there. And we’ll be ready.
Scrutineering
Minute Taking
Post-Meeting Wrap-Up
Meeting Recording
You’ll receive a full copy of the meeting recording within 24 hours of its conclusion!
Reporting
We’ll provide full election and motion results as an electronic report, so you have all the information you need once the meeting has concluded.