Your Source for

Corporate Shareholder

Virtual Annual General Meetings

Full-Service Package Starting At 

$1145

Contact us for pricing and availability.

Your shareholder meeting is an important milestone in your annual corporate governance cycle, and you need it to go exactly as planned. We help you follow a mandated and strictly regulated process to ensure your meeting runs as smoothly and efficiently as possible.

Your AGM Options:

Virtual AGM

All participants will attend exclusively through a fully secure digital channel that allows attendees to communicate with each other and participate in passing motions and voting. Virtual meetings must be in compliance with relevant legal requirements.

Hybrid AGM

If a fully virtual AGM isn’t possible, that’s okay. A hybrid AGM allows some participants to attend in-person and others to participate through a digital channel that still allows for seamless communicate and participation. A partially virtual meeting may be a viable alternative if by-laws do not permit virtual meetings.

Our Full-Service Approach Includes:

Pre-Meeting Preparation

Notice Distribution

Email: Take advantage of our modern communications system to securely send out First and Second Notice of Meetings.

Mail: We can provide cost-effecive mail-out packages if you have a requirement to do so.

Resource Preparation
Not everybody is familiar with the world of virtual meetings. That’s okay – we’ll show everyone how it’s done. We’ll prepare and distribute simple resources to guide your guests through how to register, log in and participate in your event.
Technical Setup

When we say no self-service required, we really mean it. We’ll ensure everything is set up and ready to go prior to the day of your meeting so you can focus on making positive changes for your community.

Set-up includes:

  • Assignment of electronic proxies and proxy voting
  • RSVP features
  • Live motion and election polling
  • Enterprise webinar technology
Rehearsal
Let’s make sure we’re all ready for a glitch-free event with an on-site or completely virtual rehearsal for presenters.
Enterprise Webinar Technology
Exclusive HD Video and/or audio with capacity to host thousands of virtual attendees.
Proxy Management
We assign electronic proxies and enable proxy voting capabilities.

In-Meeting Services

Attendee Verification
No unwanted guests. All attendees will be verified prior to entry into your virtual meeting.
Audience Participation
Our audience participation controls allow for virtual hand-raising, monitored Q&A, and live polling to keep your guests involved and engaged – without interrupting the flow of the meeting.
Real-Time Voting Results
Attendees vote in real-time using our secure online platform. Results are tallied and presented in real-time so you can pass by-laws, declare amendments and pass motions on the spot. Any proxy votes are included in the final totals to ensure accuracy.
On-Site Availability
Need us to help out on-site? Whether it’s AV set-up, technology glitches, or just the comfort of having us by your side, we’ll be there. And we’ll be ready.
Live Support & Moderation
It can be hard to keep things on track and on schedule sometimes. Our team provides full administration and live support throughout the course of the virtual meeting. This includes attendee registration, audience moderation, voting administration and much more to keep things flowing smoothly.
Minute Taking
We can provide Minute Taking services for an additional fee.

Post-Meeting Wrap-Up

Meeting Recording
You’ll receive a full copy of the meeting recording within 24 hours of its conclusion!
Reporting
We’ll provide full election and motion results as an electronic report, so you have all the information you need once the meeting has concluded.

Why Choose AGM Online?

No Self-Service Required

Live Support and Moderation

Cost and Time Savings

Guaranteed Security

Seamless and Punctual Meetings